Admin Executive

Peoplelogy Development Sdn Bhd · WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Job Summary:

Drives the organization’s sponsorship strategies and the portfolio of sponsorship events. He/She identifies and pursues potential sponsors after targeted research. He/She works closely with internal teams especially the community team to plan partner and sponsor acquisition strategy, and manages the accounts of sponsors, serving as the point of contact between sponsors and the organization. He/She is persuasive and resourceful. He/She manages partner and sponsor relations to ensure all needs are attended to and to explore improvements to sponsorship agreements. He/She travels to maintain rapport with potential and existing clients, and networks widely to develop business relationships.

Key Responsibilities:

  1. Administrative Duties:
    • Ensure smooth day-to-day office operations.
    • Manage office supplies, equipment, and facilities.
    • Handle correspondence, emails, and other administrative tasks.
    • Oversee office cleanliness, organization, and safety.
    • Maintain and update records and databases as needed.
    • Greet and assist visitors professionally.
    • Handle incoming calls, inquiries, and redirect them as necessary.
    • Manage license applications/renewals promptly.
    • Coordinate with relevant authorities to ensure compliance with licensing requirements.
    • Coordinate incoming and outgoing courier services.
    • Assist HR department with administrative tasks.




  1. Group Procurement:
    • Coordinate procurement activities for the organization.
    • Source suppliers, obtain quotes, and negotiate contracts.
    • Monitor inventory levels and ensure timely replenishment of supplies.
  2. Training Centre Coordination:
    • Coordinate logistics for training programs, including venue booking and setup.
    • Liaise with trainers and participants to ensure smooth execution of training activities.


Key Requirements:

  • Diploma in Business Administration, Management, or related field preferred.
  • Proven experience in administrative roles, preferably in a corporate setting.
  • Experience in procurement, office management, or HR support will be an advantage.
  • Ability to prioritize tasks, manage time efficiently, and meet deadlines in a fast-paced.
  • Excellent verbal and written communication skills.
  • Ability to interact professionally with internal and external stakeholders.
  • Strong attention to detail and accuracy in performing tasks and managing documentation.
  • Proficiency in MS Office suite and familiarity with office equipment and software.
  • Strong interpersonal skills and the ability to work effectively in a team as well as independently.
  • Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.