Position Available

Chief Commercial Assistant

About the job

As a chief commercial assistant, need to provide vital support to the sales team by assisting with administrative tasks, coordinating sales activities, and ensuring effective communication between commercial head and clients.

Key Responsibilities:

Administrative Support:

  • Assist the chief commercial with day-to-day administrative tasks, including preparing sales documents, proposals, and contracts.
  • Maintain and update customer databases and sales records.
  • Generate and distribute sales reports, forecasts, and other relevant documents as required.
  • Coordinate and schedule sales meetings, conferences, and events.

Sales Coordination:

  • Coordinate with internal departments
  • Respond to customer inquiries and provide information about products or services.
  • Work with internal/external stakeholders to identify training needs and create customized training solutions to meet those needs.
  • Utilize data analysis and visualization tools to evaluate the effectiveness of training programs and make recommendations for improvements.
  • Provide ongoing support to internal / external stakeholder to reinforce learning and ensure transfer of skills to the job.
  • Develop and maintain relationships with subject matter experts to ensure training content is accurate and up-to-date.

Customer Relationship Management:

  • Build and maintain positive relationships with customers, providing excellent customer service and support.
  • Assist in managing customer accounts, including handling inquiries, resolving issues, and maintaining accurate customer records.
  • Follow up on sales leads, inquiries, and quotes to drive conversion and meet sales targets.
  • Collaborate with the sales team to identify opportunities for upselling and cross-selling to existing customers.

Sales Reporting and Analysis:

  • Compile and analyze sales data, including sales performance, market trends, and competitor activities.
  • Prepare regular sales reports and presentations for management, highlighting key insights and recommendations.
  • Monitor and report on sales KPIs, sales targets, and progress towards goals.
  • Assist in identifying areas for improvement and implementing strategies to enhance sales effectiveness.

Communication and Team Support:

  • Facilitate effective communication and information flow within the sales team and across departments.
  • Assist in coordinating internal sales meetings and training sessions.
  • Collaborate with marketing to ensure alignment of sales and marketing efforts.
  • Provide general support to the sales team, such as managing calendars, scheduling appointments, and arranging travel arrangements


  • High school diploma or equivalent; a bachelor’s degree in business or a related field is a plus.
  • Proven experience as a Sales Assistant, Sales Coordinator, or in a similar role.
  • Strong project management skills and the ability to manage multiple projects simultaneously
  • Strong organizational and multitasking abilities, with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
  • Basic understanding of sales principles and customer relationship management.
  • Ability to work effectively in a fast-paced, deadline-driven environment.
  • Strong problem-solving skills and ability to adapt to changing circumstances.
  • Positive attitude, self-motivated, and a team player.

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